Terms of Service

SpendVital lets technicians submit material, fuel and food receipts, checks them against the company's spend rules and an AI review, and gives office staff and administrators a place to decide on them. The company sees its spend and savings on a dashboard.

The company account is responsible for the people it invites and the roles it gives them, and for keeping sign-in details private.

Each person must use their own account. Tell us promptly if you think an account has been used without permission.

Plans are billed monthly in US dollars, before tax, through Stripe. The price depends on the number of active technicians; office staff, administrators and company accounts are free.

If the number of active technicians goes over the plan's limit, the company will need to move to a larger plan. You can change plans or cancel at any time from the billing page; a cancelled plan stays active until the end of the period already paid.

If a payment fails, we may limit access until it is resolved.

Flags are suggestions based on the company's rules and an AI reading of the receipt. They can be wrong. Decisions about what to reimburse are made by the company's reviewers, and the company is responsible for those decisions and for how it treats its employees.

SpendVital does not move money, make payroll deductions or pay expenses.

The company owns the receipts and information it puts into SpendVital and can export them at any time. We use that data only to provide the service, as described in our Privacy Policy.

Do not use SpendVital to break the law, to upload content you have no right to share, to access another company's data, or to disrupt or reverse engineer the service.

We may suspend an account that breaks these rules or puts the service or other customers at risk.

We work to keep SpendVital available and reliable, but it may sometimes be unavailable for maintenance or reasons outside our control. We may improve or change features over time.

SpendVital is provided as is. To the extent the law allows, we are not liable for indirect or consequential losses, and our total liability is limited to the fees the company paid in the twelve months before the claim.

The company can stop using SpendVital and cancel its plan at any time. We may end these terms with notice if the company seriously breaks them. After the account closes, the company can ask us to delete its data.

If we change these terms in a meaningful way, we will update the date above and tell company accounts by email before the change applies.